Shift Supervisor

PURPOSE OF JOB

To oversee and manage the shift process, which includes HR, quality, safety, risk, environment, administration and operations and to ensure the smooth running of the mill so that customers can receive good quality feed on time, in a cost effective way.

KEY PERFORMANCE AREAS

Managing and Supervising staff and their workload

• Ensure that the shift rosters are drawn up on a weekly basis and that all staff reporting to you are made aware of it.
• Allocate work daily before every shift, so that staff know what their responsibility is and the standard expected.
• Monitor your team’s performance daily and ensure your production targets are met with every shift.
• Communicate the branch objectives and targets with your team on a regular basis.
• Schedule and conduct shift meetings and keep the minutes of the meetings.
• Ensure that the minutes is given to the relevant HOD’s and shared across the team.
• Provide feedback to your team on elements discussed in the meeting.
• Manage shift employee relations climate and ensuring corrective and disciplinary action is taken where required in line with relevant legislation and company policy and procedures.
• Continually strive to improve through teamwork with employees all aspects of the shift activities.
• Manage the staff’s timekeeping, leave rosters and attendance in line with the company policy and procedure.
• Ensure that the shift is fully manned at all times to meet production requirements.
• Ensure the employees reporting to you are trained per the work instructions.
• Ensure compliance to processes and procedures in line the company policy.
• Drive cost awareness of Shift – Waste and non-complaint product reduction.
• Ensure that the Boiler is operated in a safe manner as per the work instructions.
• Ensure that the whole shift comply with the Safety Health and Risk policy of the company.

Implement and management of Housekeeping

• Ensure that housekeeping standards are maintained for a safe work environment with every shift and before every shift is handed over to the next shift.
• Implement and monitor shift quality standards as per the Quality and Health & Safety standards.
• Monitor and action shift appearance and image through housekeeping.
• Ensure that elevator pits and weighbridge is always kept clean

Administration and coordination of stock

• Checking and making sure that the stock sheets for the Micros and Macros are completed daily
• Ensure stock schedules are in place and communicated to staff
• Participation in stock take when required

Administration and implementation of Shift admin

• Daily capture, analyse and report on shift data. Actual KPI’s vs budget and work with shift team to address areas of non-conformance or concern.
• Ensure adherence to the ERP and DH Application system and data requirements and accurate and on time capture of information in accordance with work instruction.

Maintaining of equipment and machinery

• Ensure that the calibrations check on scales, as well as the weighbridge scales, are done as agreed with HOD.
• Check and reset the inflight daily.
• Conduct a scale calibration with the Quality controller on a weekly basis.
• Ensure that the Boiler chemicals are dosed in accordance with the specifications daily at the beginning of every shift.
• Do basic maintenance and troubleshooting on machinery and plant to avoid call outs for small issues.
• Ensure daily checks been done as per the shift checklist

Administer and coordination of raw material and finished product

• Ensure that the bin inspections are performed and recorded daily (RM as well as FG and Pre- Pelleting).
• Do a visual check of raw materials and finished goods samples daily with every batch, to ensure the quality of the products is maintained.
• Ensure that the sample is checked against the production log sheet to ensure that all samples are taken accordingly.
• Ensure that an inspection on the meal intake pit, the maize intake pit and the molasses/scales pit is conducted daily.
• Investigation of shift related items on NCR Register.
• Ensure that the FIFO rule is implemented and followed.
• Ensure that the correct transfer dosing of materials is done to minimise product loss.
• Ensure the production nutritional and physical quality standards are met for products produced.
• Investigate variances between production and actual weights of finish feed and bag feed.
• Accurate recording, reporting and investigation of redress and ensure redress (GIP) being handled according the procedures

Managing and coordination of loads and trucks

• Ensure that the truck is loaded in such a manner that the weight is distributed evenly across the axels.
• Notify drivers of special customer requests.
• Ensure that trucks are loaded with minimum spillage and if there is any spillage, it is cleaned immediately
• Always ensure that the correct feed is loaded into truck as per order.

Standard

• Continually striving to improve through teamwork with other employees all related aspects of De Heus (Pty) Ltd business.
• Using objective measurement, identifying problems within the company and subsequently identifying the “root cause” of problems.
• Always ensure that corrective actions taken, to resolve problems, are ultimately, permanent and preventative.
• Assisting, wherever possible, to ensure that all actions, functions and processes in De Heus’s business are conducted in a value-added manner.
• Compliance, in line with the Policy Document, departmental procedures and practices.
• Ensuring that any subordinates reporting to you are effectively communicated to with regards to their responsibilities and authorities.
• Control of any company expenditure, which may be entrusted to you, in line with the overall company budget.
• To comply with any other work related instruction which is relayed via a superior and which is deemed to be necessary and reasonable.
• The duties and responsibilities in this job description may be revised, by agreement, in line with the company’s overall Policy Document and the responsibilities matrix therein.
• The company expects the employee to carry out his/her duties and responsibilities to the best of their ability and commits itself to empower the employee with the authority to meet these requirements.

COMPETENCIES

Knowledge, Qualifications & Experience

• Matric (Grade 12 Certificate)
• Production or Supervisory related qualification would be an advantage
• Possession of a valid Code 08/EB driver’s license
• 3 Years’ experience in a similar position in a manufacturing & milling environment
• Ability to speak, read and write English and Afrikaans
• Working knowledge of MS Excel, MS Word & MS Outlook

Skills

• Problem solving and decision making skills
• Conflict handling skills
• Communication and influencing skills
• Relationship building and team leadership skills
• Computer skills (MS Office)
• Written communication skills
• Negotiation and Selling skills

Behaviours

• Positive, pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Adverse Working Conditions

• Long hours
• Overtime
• Dusty environment

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:  05 March 2025

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.