Junior Buyer

PURPOSE OF JOB

To support the Company, by the purchase of raw material as per quality specifications and ensure the availability of raw materials to production plants by effective logistic organization whilst protecting margins and keeping price competitive in the market place.

KEY PERFORMANCE AREAS 

Administration and coordination of Raw Material Procurement

• Identify all suppliers of specific raw materials and evaluate their prices, payment terms, quality and service levels.
• Conduct annual supplier audits and evaluations.
• Conduct monthly evaluation on raw material prices vs. cost prices in formulation as well as quality received in relation to minimum procurement specifications and matrix value.
• Negotiate with suppliers and transporters with regards to supply contracts, purchase orders and transport services for all branches.
• Ensure that you communicate with the feed mills regarding additional requirements or decreases in required raw materials vs. the planned and unscheduled raw materials at all times.
• Inform the formulation division timeously of excess raw materials, expired raw materials or raw material shortages for reformulation. 
• Identify and evaluate possible new raw materials which create a cost saving in feed formulation.
• Decrease transport cost with back load opportunities or multi-leg routes.
• Supply cost prices for raw materials to be used in formulation for feed prices.
• Ensure raw materials purchased are below or equal to the cost price supplied.
• Uploading of prices weekly on ERP system.
• Ensure on a daily basis that there are no outstanding orders.
• Daily capture of all orders on the ERP systems by using the correct supplier and price for the product.
• Ensure that all orders are closed after month end as per schedule.
• Ensure that the loading instruction for each order is sent to the specific branch before the order is delivered.
• Ensure that the price lists of all raw material is up to date and maintained
• Ensure branches are included in communications when ordering stock from a supplier.

Administration and management of purchasing reports

• Gathering of information on raw materials and markets effecting raw materials.
• Keep management up to date with market trends and report back on market trends.
• Recons and average prices should be made available to Group Purchasing Manager and Management on a daily basis.
• Ensure reconciliation of al purchase transactions, contracts, general administration and deliveries take place
• Follow up on any outstanding orders and resolve weight differences as and when they occur, provide feedback to Group Purchasing Manager.
• Ensure that you comply with all Purchasing policies and procedures of De Heus.

Administrating and maintenance of stock for all feed mills 

Trading

• Trade products where required at a profitable level by buying and selling the products with the authorisation of Group Purchasing Manager and Trader. Especially excess products.

Raw Material Quality

Administration of supplier contracts

• Ensure that the supplier files are kept up to date and relevant at all times.
• Handle any queries and concerns with suppliers and provide feedback to Group Purchasing Manager.
• Upload and maintain supplier and transporter contracts on the database.
• Ensure all orders have a contract attached.
• Ensure all contracts received are completed and loaded on a weekly basis
• Ensure all contracts are signed by the necessary parties and filed.
• Ensure that every raw material clerk keeps an Excel sheet for every contract he/she receives that stipulates: contract, supplier, date, truck registration no, DN, senders weight, receivers weight, R/MT,
• This must be passed on to the suppliers to reconcile the contract
• Ultimate responsible for the communication between suppliers and De Heus regarding the correct pricing on their invoices and our prices as per Group Purchasing Manager.

Knowledge, Qualifications & Experience

• Matric (Grade 12 Certificate)
• BCom; BSc degree (Agri would be advantageous)
• 3 – 4 Years’ experience in a similar position
• Preferably have experience in a manufacturing, logistics and procurement environment.
• Working knowledge of MS Excel, MS Word

Skills

• Conflict handling skills
• Communication & negotiating skills
• Relationship building and team player skills
• Written communication skills 

Behaviours 

• Positive, pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive,
• Ability to remain calm under pressure
• Required to work with minimum supervision

Adverse Working Conditions

Fairly pressurized due to system requirement and demands.

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:  20 December 2024

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.